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Licensee Screening & Self-Assessment tool
ONLINE SELF-ASSESSMENT FOR FLA'S UNIVERSITY LICENSEES
This online self-assessment is geared towards the FLA’s university licensees, particularly, initially, the Category C licensees participating in the Enhanced Licensee Program pilot. For more information about this program (and the FLA’s licensee program including the different categories), please visit the FLA website at www.fairlabor.org and/or contact Christine Briscoe, Licensee Program Manager, at cbriscoe@fairlabor.org. The scheduled start date of the pilot is September 2007.
GENERAL OBJECTIVE
Companies enrolled in the FLA licensee program, particularly Category C Licensees, often have limited resources to ensure compliance with workplace code of conducts. Furthermore, their relationship to their suppliers varies tremendously, ranging from owning a factory to being indirectly linked to the production facili-ties of the goods they procure.
The Licensee self-assessment takes these differences into account and aims to provide an accurate indication of the company’s compliance program. It also serves as an instrument to decide on a capacity building plan, which will allow the company to improve its compliance level. While the tools will be open to all licensees eventually, we anticipate focusing mainly on Category C Licensees initially as they are the next category of licensees requiring fuller integration into the FLA.
The information gathered through this tool will be made available to the licensees, the FLA and the university licensors participating in the pilot, in order to help assess the licensees’ compliance level and required next steps.
LICENSEE PROFILE AND SELF-ASSESSMENT OF COMPLIANCE CAPACITY (LPSA)
Every LPSA has two parts:
1. A very general profile (“PROFILE”) of the company’s size and business model, its relationship to its suppliers/factories and the CSR level in the company, and with regards to the factory.
2. The second part, the Self-Assessment, refers to the obligations the Licensee has committed to fulfill by joining the FLA and assesses the level of compliance with these obligations.
The licensee Self-Assessment will be most relevant for those companies that have at least adopted a workplace code of conduct. For example, if the licensee scores 1 (out of 5) for “CSR at factory level” in the PROFILE, they would be referred to a step- by-step plan on how to adopt the FLA code of conduct (e.g. the licensee Toolkit material on “adopt and communicate the code of conduct” etc).
To cover a range of different business models, the Self-Assessment tool will adapt itself to the different business models depending on the answers given in regards to the company’s business model. It covers situations in which a company owns its factories or one that works through agents etc. The results of all tools look similar and are easily comparable.
1. LICENSEE PROFILE:
The PROFILE will request and provide the following information on the company:
2. SELF-ASSESSMENT
The Self-Assessment will measure the licensee’s existing level of involvement with/commitment to the following company obligations identified as the priorities for C licensees in the initial pilot year:
Each of these obligations will be measured through 5 sections with questions, which will generate a scale from 1-5 for each section, (with 5 being the most desirable scenario, and 1 indicat-ing much work needs to be done)
INITIATING CAPACITY BUILDING
The results of the LPSA are the starting point of a capacity building process geared towards improving the company’s compliance level. Depending on the results, the FLA will propose, (in automated e-mails), tools and training that can help the licensee improve its code compliance. A starting point of these tools will be the Licensee toolkit, in-person orientations in Summer and Fall 2007 and more focused trainings on specific company obligations or code of conduct elements.
Ideally, the licensee will repeat the self-assessment on a regular basis (e.g. initially annually), which allows the licensee, the FLA, and the universities to observe the development of the com-pany’s compliance program and its implementation at the com-pany and supplier levels.
FLA VERIFICATION & DUE DILIGENCE
Although the LPSA is a self-assessment tool, due diligence on the part of the FLA is not neglected. For example, companies indicating that they discuss working conditions in their contracts with factories will be asked to submit a copy of their contract so that the FLA can verify the information, or report to the universi-ties in cases where the companies give inaccurate information on their compliance level.
Category C Licensees will be randomly selected for such verification on a periodic basis and visits to US company headquarters and facilities (initially) will begin in the Fall of 2007 as well.
To access the LPSA questionnaire please click here.
This online self-assessment is geared towards the FLA’s university licensees, particularly, initially, the Category C licensees participating in the Enhanced Licensee Program pilot. For more information about this program (and the FLA’s licensee program including the different categories), please visit the FLA website at www.fairlabor.org and/or contact Christine Briscoe, Licensee Program Manager, at cbriscoe@fairlabor.org. The scheduled start date of the pilot is September 2007.
GENERAL OBJECTIVE
Companies enrolled in the FLA licensee program, particularly Category C Licensees, often have limited resources to ensure compliance with workplace code of conducts. Furthermore, their relationship to their suppliers varies tremendously, ranging from owning a factory to being indirectly linked to the production facili-ties of the goods they procure.
The Licensee self-assessment takes these differences into account and aims to provide an accurate indication of the company’s compliance program. It also serves as an instrument to decide on a capacity building plan, which will allow the company to improve its compliance level. While the tools will be open to all licensees eventually, we anticipate focusing mainly on Category C Licensees initially as they are the next category of licensees requiring fuller integration into the FLA.
The information gathered through this tool will be made available to the licensees, the FLA and the university licensors participating in the pilot, in order to help assess the licensees’ compliance level and required next steps.
LICENSEE PROFILE AND SELF-ASSESSMENT OF COMPLIANCE CAPACITY (LPSA)
Every LPSA has two parts:
1. A very general profile (“PROFILE”) of the company’s size and business model, its relationship to its suppliers/factories and the CSR level in the company, and with regards to the factory.
2. The second part, the Self-Assessment, refers to the obligations the Licensee has committed to fulfill by joining the FLA and assesses the level of compliance with these obligations.
The licensee Self-Assessment will be most relevant for those companies that have at least adopted a workplace code of conduct. For example, if the licensee scores 1 (out of 5) for “CSR at factory level” in the PROFILE, they would be referred to a step- by-step plan on how to adopt the FLA code of conduct (e.g. the licensee Toolkit material on “adopt and communicate the code of conduct” etc).
To cover a range of different business models, the Self-Assessment tool will adapt itself to the different business models depending on the answers given in regards to the company’s business model. It covers situations in which a company owns its factories or one that works through agents etc. The results of all tools look similar and are easily comparable.
1. LICENSEE PROFILE:
The PROFILE will request and provide the following information on the company:
- schools with whom they are licensing
- relationship to suppliers/factories
- factory list (if applicable)
- agent & intermediaries list
- nature of the relationship between the company and the factory / agent
- level of CSR in the company (does the company have a CSR program, implementation and remediation procedures?)
- level of CSR at the factory level (does the company have a procedure to ensure compliant working conditions on the production floor?)
2. SELF-ASSESSMENT
The Self-Assessment will measure the licensee’s existing level of involvement with/commitment to the following company obligations identified as the priorities for C licensees in the initial pilot year:
- Adopt and Communicate the Code
- Train internal staff on compliance.
- Conduct internal monitoring.
- Collect and manage compliance information.
- Remediate in a timely manner.
Each of these obligations will be measured through 5 sections with questions, which will generate a scale from 1-5 for each section, (with 5 being the most desirable scenario, and 1 indicat-ing much work needs to be done)
INITIATING CAPACITY BUILDING
The results of the LPSA are the starting point of a capacity building process geared towards improving the company’s compliance level. Depending on the results, the FLA will propose, (in automated e-mails), tools and training that can help the licensee improve its code compliance. A starting point of these tools will be the Licensee toolkit, in-person orientations in Summer and Fall 2007 and more focused trainings on specific company obligations or code of conduct elements.
Ideally, the licensee will repeat the self-assessment on a regular basis (e.g. initially annually), which allows the licensee, the FLA, and the universities to observe the development of the com-pany’s compliance program and its implementation at the com-pany and supplier levels.
FLA VERIFICATION & DUE DILIGENCE
Although the LPSA is a self-assessment tool, due diligence on the part of the FLA is not neglected. For example, companies indicating that they discuss working conditions in their contracts with factories will be asked to submit a copy of their contract so that the FLA can verify the information, or report to the universi-ties in cases where the companies give inaccurate information on their compliance level.
Category C Licensees will be randomly selected for such verification on a periodic basis and visits to US company headquarters and facilities (initially) will begin in the Fall of 2007 as well.
To access the LPSA questionnaire please click here.